This is the area of the software where records can be edited, deleted and/or added as well as reviewed.
Step 1 Log into CDP/CenTrax NEXT
The active Institution and File will display in the upper right-hand section to the left of the name of the user logged in.
Step 2 If the active file is not the desired file, click on the file name and select the appropriate file in the upper right-hand section
Step 3 Click Data Entry from the top menu
The data will display in a grid in the default data entry view, which can be modified
Step 4 To create a new record, click the green Add New button located in the upper right-hand corner
There are 8 tabs of data: Application Details, Applicants, HMDA, 1071, AUS, Fair Lending, CRA, and UDF. Clicking on the tab header will bring up those available fields. Move to the appropriate or desired set of fields to update.
4.1 Click on the Application Details tab to fill out the appropriate information
4.2 Type in an account number in the Acct # box, as this is a required field needed to create the record
- Acct # must be a unique value
Note: The ULI (Universal Loan Identifier) will autofill once the record is saved
4.3 The ULI can be typed manually or will autofill when the record is saved if the record is flagged Yes for HMDA Qualified
4.4 Fill in the following address fields:
- Address
- City
- State (drop-down arrow to select the name of the state)
- Zip
4.5 If the geography information will be typed in, click the Override button next to
Geocode/Demographics
4.6 Fill in the following fields:
- State
- County
- Tract
- MSA
4.7 If desired, the N/A Checkbox may be utilized within the Geocode/Demographics area. Upon checking the box, the geocode State, Count, Tract and MSA fields will be updated with NA.
4.8 If the CDP/CenTrax NEXT will be used to determine the geocode, leave the geocode fields blank and upon
saving, the system will use the address on the record to determine the geocode information
Note: Once the record is saved, the Minority, Tract Income Level, and Applicant Income level fields will populate based on the information entered into the geocode fields.
4.8 If the record is a HMDA record, continue updating the following fields in the Applicant & Property tab. If the record is a CRA record, move to Step 10.
Step 5 Complete the selection or updating of the Applicants tab:
- Applicant Details
- Applicant Race
- Applicant Ethnicity
- Applicant Sex
- Applicant Credit Score
- Applicant Age
- Applicant Marital Status
Notes: Within the Applicants tab, the primary applicant is indicated with an asterisk.* The record will automatically include fields for both a primary applicant as well as a co-applicant. If no Co-Applicant is present, click the second (empty) field displayed, and click the “No Co-Applicant” button to auto-fill any relevant Co-Applicant fields.
Note #2: Both the Applicant and Co-Applicant may be included in HMDA and/or 1071 by selecting the necessary checkboxes within the Applicant Details area.
Step 6 If a the record does contain a Co-Applicant, complete the selection or updating of the Co-Applicant Field groups:
- Co-Applicant Details
- Co-Applicant Race
- Co-Applicant Ethnicity
- Co-Applicant Sex
- Co-Applicant Credit Score
- Co-Applicant Age
- Co-Applicant Marital Status
Note: The Applicant and Co-Applicant Proxy fields as well as the Applicant/Co-Applicant Derived Fields cannot be manually updated. They are updated during the save process or through a manually run process such as Update Derived Fields or BISG.
Step 7 Click on the HMDA tab
7.1 Certain Quality and CenTrax edits are displayed at the top of the HMDA tab. Select the checkbox for the desired edit(s) you wish to suppress.
Hover over the icon to display information about each Quality Edit.
7.2 Complete the selections of the HMDA Loan Information fields
7.3 If the Rate Spread will not be manually entered and will be calculated by CenTrax NEXT, the following fields are required for that calculation to take place:
- Rate Type
- Lock Date
- APR
- Loan Term
- Introductory Rate Term
Note: To have CenTrax NEXT calculate the spread, click the Calculate Spread button or allow the calculation to occur during the save process when the Save button is clicked.
7.4 If the records is not subject to regulation Z, click the box next to Not Reg. Z
7.5 For any fields where “NA” is applicable, click the box located to the right of the field. This will place a check mark in the “NA” box, resulting in the box being populated or converted to NA during
submission.
Note: The fields for Total Units and Multifamily Affordable Units will both allow a max of 5 characters.
Step 8 Click on the 1071 tab and fill in or update the following:
- 1071 Qualified
- 1071 Loan Information
- Credit Type
- Pricing Information
- Business Information
Step 9 Click on the AUS tab
9.1 Complete the selections of the Automated Underwriting System fields that apply
Step 10 Click on the Fair Lending tab
10.1 Complete the selections in the desired Fair Lending fields
Note: Fields that are only updated through calculations or special process will be grayed out such as the Lien/Loan Ratio or System Override Status
Step 11 Click on the UDF tab
11.1 Complete the selections of any UDF’s (User Defined Fields) that apply
Step 12 If the record is a CRA record, click on the CRA tab.
12.1 Complete the selection or updating of the CRA Field groups:
- Transaction Details
- CRA Loan Information (required fields)
12.2 For any fields where “NA” is applicable, click the box located to the right of the field. This will place a check mark in the “NA” box, resulting in the box being populated or converted to NA during
submission.
Note: Some fields are available in the CRA tab that have an impact on Mapping or Fair Lending processes such as Account Type, Loan/Deposit and Branch.
Step 13 To check the record for any exceptions, click the Validate button located at the bottom right of the screen.
13.1 Click the Ok option or the X button to close out the exceptions window
Note: For information on HMDA Validity, Syntactical, or Quality exceptions, please refer to the most recent FIG or Filing Instructions Guide found on the CFPB’s website under Resources for HMDA Filers. For information on CRA Validity, Syntactical or Quality exceptions, please refer to the FFIEC Guide to CRA Reporting.
Step 14 Click Save to retain any information entered and to complete the creation of the record
Step 15 To Edit a record, click on the record within the list
15.1 Choose Edit from the menu items
15.2 Make the desired updates to the necessary fields
15.3 Click Save after all updates have been made
Step 16 To Delete a record, click on the record within the list
16.1 Choose Delete from the menu items
16.2 Click Yes in the confirmation message
Step 17 To restore a deleted record, click the Restore button located in the upper right-hand side of the window.
Within the Restore Deleted Entry window, a list of records that have been marked for deletion will display
17.1 Click on the record, and click the Restore button
17.2 Click Close to close out the window if nothing is to be restored
Note: Use the Search box to quickly locate a record within the list.
The Filter option is available within the Data Entry window to easily identify specific records.
Step 18 Click the Filter icon on the far left hand side of the screen.
18.1 When the filter window slides out, click the “+” to add a new filter OR click the drop-down arrow to the right of the Save button and select Open to select a saved filter
For help with filtering, please refer to the CNX402 Discovery – Filtering.pdf
Note: The fields displaying within the grid can be modified and updated to display the more desired fields within the Add/Remove Columns settings.
Step 19 Click the Add/Remove Columns button in the upper right-hand side of the window
19.1 To Add fields, click on a field within the Available Columns box
- Type into the search box to easily locate a field
19.2 Click on the single Add > button to move over the highlighted fields
19.3 Click the double Add >> button to select ALL fields
19.4 To Remove fields, click on a field within the box on the right
19.5 Click on the single Remove < button to remove the highlighted fields
19.6 Click the double Remove << button to remove ALL fields
19.7 To change the order of the display for the fields, use the up and down arrows to the right
19.8 Click on a field within the right-hand box to highlight it
19.9 Click the up or down arrow to move the field to the desired location in the list
Repeat for as many fields until the desired order is set
Step 20 Click Save to retain the changes or Cancel to remove changes
20.1 Click Reset To Default to reset the data entry columns
The fields that display within Data Entry should now reflect the changes made
Article Reference CNX501