To access a template created by internal users, follow these steps:
Step 1 Log into the Digital Communication platform
Step 2 Select the Product Suite product and the Emails module
Step 3 Choose the desired email type
Step 4 Under the Add New section, click Template on the appropriate card
Step 5 Under Saved Templates (created by users within the institution), click the Create icon on the desired template
Note: In addition to the Create icon, the Options icon gives you the ability to Edit, Rename, Delete, and Preview And Test templates.
Step 6 Complete or make modifications to The Basics page
Note: Anything in italics is an optional field as noted below. Some of the fields will auto populate from Account Settings.
- Name
- Description (optional)
- Store your email in a folder
Step 7 Click Continue to advance to the Editing your email page
Step 8 Make any changes to the existing items in the template
Step 9 Select the desired email element, and “Click, Drag, and Drop” the corresponding icon into the body of the email being created
- Image
- Text
- Text + Image
Note: When utilizing an IMAGE within the email, the Alt Text will need to contain text that describes what the image represents as it is used when emails are viewed through a viewing impaired app.
- Social
- Copy Cell
- Web Poll
- Submit Button
- Video
- Divider
Step 10 Click and adjust email parameters as needed
- Full Screen (It is necessary to disable this function before moving the the next screen.)
- Toggle Gridlines
- Toggle Resize
- Settings
- Autosave
Step 11 Hover over each cell to Edit, Move, or Delete
- Edit
- Move
- Delete
Step 12 To preview, click the Preview icon
Step 13 Select from the following options:
- Preview On Desktop
- Preview On Mobile
- Send Sample
- Spam Content Check
- Email Client Preview
Note: The preview opens in a new browser window. From that window, you can toggle between preview options. Click on the preferred testing method. The test email will appear in a new browser tab.
Step 14 If a misstep was made and the changes need to be reset, click on the History button
14.1 Hover over the versions in Email History
14.2 Click View to preview the version for each email
14.3 Once the desired version is found, click Revert
Step 15 The system autosaves every minute, but we recommend clicking on Save on the right side of the menu bar
Note: Clicking the button is optional, but recommended before proceeding, as this will save time when the email is scheduled for launch. Clicking Validate will identify any missing pieces (e.g., required alt text) or invalid links. If this step is skipped now, validation will happen automatically when the email is scheduled for launch.
Step 16 Click the Inbox Appearance in the top center of the page
Step 17 Complete the Inbox Appearance page
- Email Subject, if needed Use Merge Fields and Use Emoji
- Preview Text, if needed Use Merge Fields
- From
- Reply-to Address
Step 18 Click Continue to advance to the Email Recipients page
Note: Not every type of email will have the Email Recipients page.
Step 19 Drag and Drop the file into the box or click Select Files to browse and select the desired file
Note: The data file must be in a CSV format with the header row located within the first row. The header row cannot contain spaces, numbers, or special characters.
Step 20 To include duplicates, select the check box, if desired
Note: At the completion of the data file being uploaded, the record information will appear under the header of the Map Merge Fields page.
Step 21 Complete the Map Merge Fields page
Note: Mapping is the process of aligning the merge fields created within Digital Communication to the header fields contained in the CSV file.
21.1 Using the drop-down arrow, select the Email Address from the list
21.2 Use the drop-down arrow to select the appropriate field for each required merge field
21.3 Use the drop-down arrow to select the desired Action if blank:
- Use default value: The default value entered will be used in place of a custom value
- Reject record: The email will not be sent to that recipient
- Remove merge field from the email: The merge field will be removed from the email
21.4 If “Use Default Value” action is selected, enter the desired text into the Default value field
21.5 Select the optional fields, if desired
Note: The Merge fields containing “Custom Field” in the name are optional data fields that can be populated for reporting capabilities but will not be placed in the email.
21.6 Select the launch date if one is present in the file
Note: When selecting a launch date field, if a record contains a blank in the Launch Date field, the email will not be sent out.
21.7 Click Continue.
Note: If the data file contains Invalid and/or Corrupt Records, they will be automatically removed, and the file will be uploaded. Clicking the underlined number to the right of Corrupt Records will open an Excel file which provides reasons the records were classified as corrupt. Invalid Records indicate there is missing data and Corrupt Records indicate that an email address is not in the correct format.
Step 22 To continue, click Next
Step 23 Click Schedule Launch. For more information, please refer to procedure Scheduling an Email Launch (DMX375).
Article Reference: DMX304